Analysis modeling and design

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Question 1: The role of the Systems Analyst in the preparation of the Business Case

In the preparation of the business case, the system analyst is essential personnel because he has got a better insight of the organizational vision. That means the system analysts has the required information concerning the people who own the authority of an organization’s information as well as the groups responsible for making decisions in the enterprise (Grady, 2006). Additionally, the system analyst has an in-depth understanding concerning the governance of the company as has involvement in all the governing acts. He is the one who has an understanding of the project requirements as he defines the system and the user specifications of the project. His knowledge help to align the business case objectives to the company objectives and strategy (Blais, 2012). He can thus aid in developing a good business case based on his knowledge of the organization’s current information technology.

Question 2: How the business case relates to a project and the major relations

There is a close relationship between the business case and the project because the business case is offered on the preliminary of initiative phases of the project. Both the business case and the project should; discuss those issues if the projects are to move ahead and if the project should receive the support that is in requirement from the sponsors and the key stakeholders. The business case has a direct impact on the approval of the project because if it does not entail a detailed discussion of the cost and benefits that are related to the project under consideration; the relevant personnel will not approve the project (Brewer & Dittman, 2013). The major players in the relations between the business case and the project include the stakeholders, the executive summary, the cost, the time budget, and the cost/benefit analysis. Those are among the key concepts that are taken from the business case and then presented in the then scope of the project.

Question 3: What is the difference between the roles of the systems analyst and the project manager?

The key responsibility of the business manager is to guide the project development team in the execution of the project under development.  The project manager has to supervise every activity associated with the project at hand, while the system analyst is concerned about the execution of the project activities (Wysocki, 2011). The issues that the project manager handles are the ones related to the project including the cost, resource management, time management, and he also acts as a link between the project team and the higher authority. The system analyst, on the other hand, handles the technical requirements and offers the descriptions of the activities related to the development of the project (Blais, 2012). The work of the system analyst is important to the carrying of the business requirements forward via the conceptual solution as well as the design and the implementation.

It can also be stated that the project manager represents a leadership figure. That is to say that the project manager oversees all the steps that the project follows, whereas the system analyst is a person who is concerned with the project execution (Stackpole, 2013). The project manager is concerned with the costs that are in the requirement to accomplish the tasks whereas the system analyst explains the tasks that are to be performed. If the project manager feels that the scope, the timescale or budget are unfeasible, he raises his objections with the sponsor of the project and endeavors to negotiate a program that is more realistic. The project managers are required to plan the project, schedule, monitor, and report the progress, while the system analysts act as supports for the project managers as well as the team members. The system analysts have a better understanding of the organization’s structure, and they are a crucial support for the project manager (Shelly & Rosenblatt, 2012). Although the roles of the project manager and the system analyst are different, they have some connection at some points.

Question 4: In your words (no, I don’t know whose you would use if they weren’t your own, just sounds good), tell me how a business case, well prepared, can reduce the risk of project failure

When a business case is well prepared, it can reduce the risk of project failure due to many reasons. One of the primary reasons that result in project failure is the lack of governance.  When business case is well-prepared, it effectively addresses this issue through the designation of the roles as well as the responsibilities early on the project. A well-prepared business case also helps to set more realistic anticipations concerning the specific budget amounts.  When the executive team is aware of the specific amount of return on investment that will accrue from the project, they are more likely to support the project as the lack of their support is also another major reason for project failure. A well-prepared business case can be likened to a great car. When a car is so great, the dealer receives many clients and the salesperson only acts as a facilitator. That means that the car would speak by itself, just like a well-prepared business case speaks for itself and that attracts the support of the management.

Question 5: How are you better prepared for your professional requirements after completing this course?  (The only wrong answer here is to tell me that you are not – it may be honest, but I am warning you that it is wrong.

The course has helped to prepare me well for my professional requirements apart from being an enjoyable one. The reason for taking the project management course was for me to have a thorough knowledge and understanding regarding the way to manage a project and ensure its success. However, this course has helped me to realize the essence of having system analysts in a project. The course has also helped me to understand how indispensable the business case is to a project. The course has given a good preparation for my future tasks as pertains to the execution of projects and thus I feel that I have all it takes to execute any project well, and especially by focusing on the critical sections of the project. The course gave me a better insight of the reasons we have the various sections of the project and the business case. I think even the book that was leveraged in this course was a good one.

References

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Blais, S. (2012). Business analysis: Best practices for success. Hoboken, N.J: Wiley.

Brewer, J. L., & Dittman, K. C. (2013). Methods of IT project management. West Lafayette, Indiana : Purdue University Press.

Grady, J. O. (2006). System requirements analysis. Amsterdam: Elsevier Academic Press.

Shelly, G. B., & Rosenblatt, H. J. (2012). Systems analysis and design. Boston: Course Technology Cengage Learning.

Stackpole, C. (2013). A project manager’s book of forms: A companion to the PMBOK guide. Hoboken, N.J: Wiley.

Wysocki, R. K. (2011). The business analyst/project manager: A new partnership for managing complexity and uncertainty. Hoboken, N.J: Wiley.

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